MEIKO ELECTRONICS CO., LTD. ("the Company") recognizes that it has an important social responsibility to protect personal information, and that this responsibility is vital to earning the trust of society and promoting the company's activities.The Company lawfully administers all personal information handled by us, as well as individual Number and personal information including individual Number ("specific personal information, etc.") and strives to properly handle these information in accordance with the following "Privacy Policy."
The Company follows the provisions of the Act on the Protection of Personal Information and specific personal information, etc., related laws and ordinances, the guidelines of the Personal Information Protection Commission and other guidelines and properly handles the personal information in its possession.
The Company will lawfully and properly acquire personal information and specific personal information, etc. only after it has announced or clearly indicated the purpose for using such information.
2.1 Excluding cases prescribed by permittable laws and regulations, the Company will only use personal information (excluding specific personal information, etc.) to the extent necessary to fulfill the purpose of its use. The Company’s purposes for using personal information is as follows:
1) Customer's personal information
・ For contact, business negotiations, meetings, contract fulfillment, inquiries and consultations
・ For shipping products
・ For information on products, services, exhibitions, and other events
・ For maintenance and service provision
・ For issuing product-related materials
2) Personal information of stockholders
・ To respond to the exercise of rights and the fulfillment of obligations based on Companies Act, etc.
・ For management of shareholder information based on Companies Act, etc.
・ For sending reports and other handouts
3) Personal information of government officials
・ For procedures necessary for business such as notification to government offices
・ For contacting, reporting, inquiring, etc. to government offices
4) Personal information of business partners
・ For contact and business negotiations related to transactions
・ To manage business partners information
・ For accounting procedures such as payment processing
5) Personal information about recruitment applicants
・ To consider, decide and contact the acceptance / non- acceptance
6) Personal information of officers / employees (including those who were officers / employees in the past) and their families
・ For personnel management, salary payment and other labor management
・ For welfare and health and safety management
・ For education and training
2.2 Specific personal information, etc. will be used only for office work stipulated by laws and regulations after clearly stating the purpose of use.
The Company may share personal information (excluding specific personal information) as follows.
3.1 Personal information items which may be shared
1) Items to be shared in the personal information of customers, personal information of government agencies and personal information of business partners Name, telephone number, FAX number, E-mail address, affiliation organization name / department name / job title and affiliation address etc.
2) Items to be shared in personal information about recruitment applicants
・ Name, date of birth, address, phone number, e-mail address information, etc.
・ In addition to the above, the following information required for recruitment selection and joining procedures Entry information, resume, health certificate, transcript, graduation (expected) certificate, job history, etc., contactable SNS account, applicant information obtained through recruitment activities, etc.
3) Items shared by personal information of officers / employees (including those who were officers / employees in the past) and their families
・ Name, date of birth, address, phone number, e-mail address information, etc.
・ In addition to the above, the following information required for employment management Personnel / labor management information, salary information, education / training / ability information, welfare information, social insurance information, health information, information on mental and physical disorders necessary for employment promotion, information on work-related disasters, etc.
3.2 Scope of Shared-Use Entities
Meiko Group Subsidiaries and Affiliated Companies (including companies located overseas). For information on Group companies of the Group, please refer to this page.
3.3 Objectives of Use
The Company will share it within the following range.
1) Above 2.1 1) Purpose of use of customer's personal information
2) Above 2.1 3) Purpose of use of personal information of government officials
3) Above 2.1 4) Purpose of use of personal information of business partners
4) Above 2.1 5) Purpose of use of personal information regarding recruitment applicants
5) Above 2.1 6) Purpose of use of personal information of officers / employees (including those who were officers / employees in the past) and their families
3.4 Entity responsible for ｍanaging Shared personal data
MEIKO ELECTRONICS CO., LTD.5-14-15 Ohgami, Ayase-shi, Kanagawa 252-1104, Japan
Yuichiro Naya, President & CEO
The Company may consignment to a third party to the extent necessary to achieve the purpose of use.In this case, the Company will provide necessary and appropriate supervision to the contractor in accordance with the Personal Information Protection Law.
The Company may not provide personal information and specific personal information to a third party except in the case of 3. Shared use of personal information and 4. Consignment without obtaining the consent of the person, except when permitted by law.
The Company's purpose for using personal data in its possession is the same for the personal information it acquires.
If the Company receives a request to disclose, correct, suspend the use of, or suspend the provision of personal data in its possession to a third party, or if the Company receives an inquiry regarding such data, it will respond appropriately within the reasonable extent, in accordance with the procedures and methods stipulated by the Company, after confirming the person for whom the data was requested is the individual who made the request.
The Company have taken the following measures to prevent unauthorized access to personal information, specific personal information, etc., leakage, loss or damage of personal information, loss or damage, and other appropriate management of personal data.
・ Formulated this basic policy to ensure the proper handling of personal information and to inform the contact point for handling questions and complaints
・Establish personal information protection rules regarding handling methods, responsible persons / persons in charge, and their duties at each stage of acquisition, use, storage, provision, deletion, disposal, etc.
・ Appoint a person in charge of handling personal data (personal information protection manager)
・ Clarify the range of employees who handle personal data and the personal data handled by the employees
・ Establish a system for reporting to the person in charge (personal information protection manager) when a fact or sign that violates the Personal Information Protection Law or Personal Information Protection Regulations is grasped
・ Regularly conduct self-inspections regarding the handling status of personal data, and conduct audits by other departments and outsiders
・ Regular training is provided to employees regarding points to note regarding the handling of personal data
・ Describe the matters related to confidentiality of personal data in the work regulations
・ In areas where personal data is handled, we will control the entry and exit of employees and restrict the equipment they bring in, and implement measures to prevent unauthorized persons from viewing personal data
・ Taking measures to prevent theft or loss of equipment, electronic media, documents, etc. that handle personal data, and carrying the equipment, electronic media, etc., including movement within the office, personal data cannot be easily found to take measures to prevent
・Implement access control, and to limit the scope of the person in charge and the personal information database, etc. to be handled
・Introduced a mechanism to protect information systems that handle personal data from unauthorized access or software from the outside
・ The Company stores a part of the mail data including personal information on a cloud server operated by a business operator located in the United States, and we implement safety management measures after understanding the system, etc. related to the protection of personal information in the United States and the impact of the system, etc. on the handling of the personal data.
(In the United States, although some states have personal information protection laws, there is no comprehensive personal information protection law as federal law, but the storage company in which it is stored does not handle personal information.)
・Regarding personal data shared by our overseas subsidiary (joint user shown in 3.2) located in the People's Republic of China, we implement safety management measures after understanding the system, etc. related to the protection of personal information in the People's Republic of China and the impact of the system, etc. are on the handling of the personal data.
・ Regarding personal data shared by our overseas subsidiary (joint user shown in 3.2) located in the Socialist Republic of Vietnam, we implement safety management measures after understanding the system, etc. related to the protection of personal information in the Socialist Republic of Vietnam and the impact of the system, etc. are on the handling of the personal data.
The Company will continuously review its commitment to protecting personal information and specific personal information, and strive to make improvements in response to changes in social norms and advances in information technology.
If you intend to submit a question, inquiry, or complaint regarding the handling of personal information, please contact the division in charge at the number and address below:
General Affairs Department
MEIKO ELECTRONICS CO., LTD.
5-14-15 Ohgami, Ayase-shi, Kanagawa 252-1104, Japan
Tel: +81-467-76-6001 Fax: +81-467-77-6841
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April 1, 2022
MEIKO ELECTRONICS CO., LTD.
5-14-15 Ohgami, Ayase-shi, Kanagawa 252-1104, Japan
Yuichiro Naya,President & CEO